Efforts to Realize Compliance Management
In an effort to actualize its corporate philosophy system (the company mission, the management philosophy, and the code of conduct), the Okamoto Group has drafted compliance guidelines and established a “Sustainability Committee” to fully understand the state of compliance, to prevent misconduct, and to rapidly respond to any misconduct when it occurs. Having the president hold an overall responsibility for compliance, he presides over the “Sustainability Committee” held periodically to maintain the compliance system and to try to identify related issues, and also to ensure that the responsible sections shall educate and enlighten others. Through these efforts, the Okamoto Group shall ensure its compliance with laws and regulations, act in such manners that conform to social ethics, and fulfill its corporate social responsibility.
Basic Approach to the Internal Control System
The Board of Directors of the Okamoto Group has set out its basic approach to the internal control in the “Basic Approach to the Internal Control System” as follows.
We have followed this approach to establish our internal control system and to maintain the system.
The main principles of our approach are as follows:
- With compliance as a core management policy, the Sustainability Committee ensures our compliance with laws and regulations, and corporate ethics, etc.
- We comprehensively identify the risks and manage them according to their characteristics.
- We eliminate any potential relationships with anti-social forces and engage in fair business practices.
- We ensure managing such important documents and information as relating to technology, customers, and shareholders.
- We ensure the reliability of our financial reports.
- We ensure effective audits by assuring the independence of Audit and Supervisory Committee members.
Okamoto Hotline (Internal Reporting System)
The Okamoto Group has established the Okamoto Hotline (Internal Reporting System), and requires everyone to report any unlawful conduct they observe. We have established a hotline in the Executive Management Office to serve as an internal liaison, and in our attorney’s office to serve as an external liaison.We investigate the details of all reports, and the head of the Personnel Department conducts an internal investigation to address the issues raised in the reports.